How APIP builds the canonical property record.
Every record is assembled from 14 source classes, conflict-resolved by a deterministic hierarchy, scored for completeness and recency, and compliance-screened before delivery. This page documents every step.
- FL SUNBIZGOVERNMENTWINNERPROVISO ENTERPRISES, LLC
- LEE CLERK · DEEDGOVERNMENTPulled 2h agoPROVISO ENTERPRISES LLCDiscarded · Rule 3 · cross-source agreement
- ENRICHMENT T1COMMERCIALPulled 12d agoProviso EnterprisesDiscarded · Rule 2 · source authority
Two sources agreed on entity name (Rule 3). The agreed value comes from the government authority with a 6h-old pull (Rule 2 + Rule 1). Commercial enrichment value held as alternate, never overwritten.
14 source classes, each with documented authority and refresh cadence.
Every field in every APIP record carries a source ID, pull timestamp, and confidence tier. The table below documents 8 of 14 source classes. Full list and authority weights available on request.
| ID | Source | Tier | Refresh | Authority | Conf. |
|---|---|---|---|---|---|
| CR-01 | County Assessor / Property Appraiser Parcel ID, legal description, assessed value, land area, building SF, year built, owner name | PRIMARY | 30–90 days | Government | HIGH |
| DR-02 | Deed Registry / Clerk of Courts Grantor, grantee, deed type, consideration, book/page, recording date, instrument number | PRIMARY | 24–72 hours | Government | HIGH |
| SB-03 | SunBiz / Secretary of State Entity name, type, status, registered agent, manager, formation date, EIN | PRIMARY | 24–48 hours | Government | HIGH |
| CS-04 | CMBS Servicer Data Loan amount, maturity, LTV, DSCR, IO period, servicer, watch-list status | PRIMARY | < 24 hours | Servicer | HIGH |
| DNC-05 | National DNC Registry DNC status, registration date, litigator flag, TCPA cell classification | COMPLIANCE | 14 days | FTC | HIGH |
| EN-06 | Paid Enrichment (Tier 1) Phone numbers, email addresses, mailing address, contact role | ENRICHMENT | 30 days | Commercial | MED |
| EN-07 | Paid Enrichment (Tier 2) Social profiles, business relationships, additional contact methods | ENRICHMENT | 60 days | Commercial | MED |
| CRM-08 | CRM Outcome Feedback Dial outcomes, corrections, closed deals, contact quality ratings | FEEDBACK | Real-time | Operator | MED |
Three dimensions, one defensible confidence tier.
Every field receives a composite score across completeness, accuracy, and recency. The score maps to a HIGH / MED / LOW tier that tells you exactly how much to trust the value, and what validation is recommended.
Completeness
30%Is the field populated? Is the value non-null, non-placeholder, and within expected range?
Accuracy
40%Does the value agree with at least one independent source? Has it been validated against business rules?
Recency
30%How old is the source pull? Recency decay applies: government records decay slower than enrichment data.
Cross-source agreement, recent pull, government authority. Safe to act on without manual validation.
Single-source or older pull. Recommend spot-check before high-stakes outreach.
Inferred, stale, or single-enrichment-source data. Manual validation required before use.
When sources disagree, the hierarchy decides.
APIP applies a five-rule deterministic hierarchy when sources conflict. Every conflict resolution is logged with the winning source, the losing source, and the rule applied, available on request.
- Deterministic, no black-box ML
- Auditable, full conflict log on request
- Operator-correctable, CRM feedback applies immediately
- Documented, every rule is published here
- 1
Recency
The most recently pulled value wins, subject to source authority weighting.
- 2
Source authority
Government records (county, deed, SunBiz) outrank commercial enrichment for the same field.
- 3
Cross-source agreement
If two independent sources agree, the agreed value wins regardless of recency.
- 4
Business-rule validation
Values outside expected ranges (e.g., negative LTV, future formation date) are flagged and held pending review.
- 5
Operator override
CRM-sourced corrections from verified operators apply immediately and are logged with source attribution.
Every source on a documented refresh schedule.
Refresh cadence is determined by source authority, data volatility, and compliance requirements. Government records refresh on filing events. Compliance screens refresh on a fixed 14-day cycle.
5 patents pending. The method is the moat.
APIP has filed provisional patent applications covering the core mechanisms behind owner motivation scoring, entity piercing, and lead-time prediction. The inventions listed below are the algorithms that produce the ranking, not interface features.
Self-Calibrating Lead-Time Engine
Dynamically adjusts the predicted sell window based on validated transaction outcomes. The engine recalibrates without manual input each time a scored lead results in a confirmed sale.
Owner-Motivation Composite with Entity Piercing and Cross-Portfolio Distress
Multi-signal composite scoring that pierces LLC, trust, and partnership structures to the human principal, then applies financial distress signals across every property that principal controls.
Environmental-Event Proximity Model
Geospatial model that measures the proximity of environmental events (code violations, permits, adjacent actions) to a parcel and converts proximity-time relationships into motivation signals.
No-Leakage Point-in-Time Validation
Pipeline architecture that constrains each historical scoring snapshot to data available at that exact point in time. Prevents future knowledge from contaminating past-period accuracy measurements.
County Market Formation Factor
A per-county contextual multiplier derived from Census Bureau Business Formation Statistics that adjusts individual parcel scores for local market acceleration or contraction at run time.
We publish our methodology because we stand behind it.
If you have questions about a specific source class, conflict resolution rule, or confidence tier definition, contact us. We'll respond with a documented answer, not a sales call.